Historic Bethlehem Museums & Sites

In association with the Smithsonian Institution

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Database Manager (Full Time)

Historic Bethlehem Museums & Sites is seeking a Database Manager. The non-profit organization shares Bethlehem’s rich heritage with the public. The organization cares for 20 historic sites, including two National Historic Landmarks and provides public offerings through museum visits, walking and custom tours year-round, and special events. Historic Moravian Bethlehem has been designated as a National Historic Landmark District and been placed on the US Tentative List for eventual nomination to UNESCO World Heritage List.

Responsibilities include: managing database and intellectual property of HBMS, processing all charitable gifts, updating donor information, and maintenance of the development database, Clover System and integration of Point of Sale System software.

The individual will be required to work some nights and weekends.

  • Enter all earned income into CounterPoint (Point of Sale System).
  • Optimize Raiser’s Edge database to create cost-effective communications and direct mail campaigns to donors, volunteers, and educators.
  • Produce data entry for monitoring memberships.  Update monthly membership reports for existing, expired and new memberships.
  • Provide supporting data, analysis, and procedures for development efforts (federal/State/local/private grants, sponsorship).
  • Oversee the introduction and implementation of Clover Point of Sale hardware and software for annual events including Blueberry Festival, Turkey Trot, Holiday Dinner
  • Produce communication to increase membership support and reduce lapsed members.
  • Produce data entry for capital campaign and endowed gifts including the 275th Anniversary Campaign.
  • Oversee integration of POS/Raiser’s Edge data and report generation to create effective communication and outreach with members, visitors, volunteers, and educators.
  • Provide technical support for management staff.
  • Send e-blasts through data compiled from POS, Raiser’s Edge and constant contact, newsletters, publications, online advertising, social media, events, etc.
  • Maintain photo archives of appropriate images of people, sites, programs and events on network.
  • All other duties as assigned.
  • College degree preferred
  • Excellent analytical skills
  • High energy and ability to manage a variety of assignments and produce high quality work in timely manner
  • Change agent that can effectively work with diverse individuals
  • Excellent problem solving skills
  • Work with high level of integrity and flexibility to enhance visitor and donor satisfaction
  • Excellent writing skills
  • Ability to work with Boards of Trustees and Directors
  • Must be capable of working all major events assisting with set-up and breakdown

This position reports to the Vice President and Managing Director.

Interested applicants should send a  cover letter and resume to [email protected].

Director of Development (Full Time)

Historic Bethlehem Museums & Sites is seeking a Director of Development. The non-profit organization shares Bethlehem’s rich heritage with the public. The organization cares for 20 historic sites, including two National Historic Landmarks and provides public offerings through museum visits, walking and custom tours year-round, and special events. Historic Moravian Bethlehem has been designated as a National Historic Landmark District and been placed on the US Tentative List for eventual nomination to UNESCO World Heritage List.

The Development Director is responsible for developing and implementing donor development strategies to increase membership, annual gifts, capital campaign gifts, endowment gifts, and currently our 275th anniversary campaign. The position works closely with the President and Vice President along with the Board of Directors to increase the base of support and cultivate an active pool of current and new donor prospects.

The individual will be required to work some nights and weekends.

  • Manages all strategies and activities for donor cultivation, solicitation, and relations including membership renewals and lapsed membership appeals.
  • Researches and contacts new or potential corporate, foundation, and individual donors.
  • Maintains contact with and writes donation proposals for individuals, foundations, corporations.
  • Solicits and closes gifts in support of the museum’s and historic sites unrestricted funds, as well as programmatic funding.
  • Works with the Vice President and President to recruit top-level business and community leaders to serve as co-chairs, honorees, and committee members.
  • Serves as primary staff liaison for the 275th Campaign and Development Committee.
  • Assumes responsibility for all development reports to the Managing Director/Vice President via Raiser’s Edge.
  • Creates office systems to support all Development projects and operations while managing the integrity of the database.
  • Manages donor, gift record-keeping and implements a Moves Management system at HBMS.
  • Manages the pledge reminder and acknowledgement programs with the database coordinator.
  • Attends community events related to donor cultivation and participating in outreach activities and performances outside regular business hours.
  • Must be available to assist in any other capacity as assigned including special events and special event preparation.
  • Demonstrated attention to detail required.
  • Bachelor’s Degree; CFRE highly desirable.
  • Three-five years of experience in development.
  • Experience developing and maintaining productive working relationships with board members, donors, and community members;.
  • Knowledge of ticketing/registration/and donor software; Raiser’s Edge experience preferred.
  • An understanding of budgeting principles.
  • Excellent verbal, written, organizational and interpersonal skills.
  • Ability to work in a team environment.
  • Necessity to work with high level of integrity and flexibility to enhance donor satisfaction.
  • Ability to work on a variety of projects simultaneously is essential.

This position reports to the Vice President and Managing Director.

Interested applicants should send a  cover letter and resume to Megan Keenan.

Visitor Services Associate (Part Time, Multiple Positions Available)

Visitor Services Associate supports the mission of Historic Bethlehem and assists at the Visitor Center & Museum Store.

Historic Bethlehem Museums & Sites is seeking a Visitor Services Associate for the Historic Bethlehem Visitor Center and Museum Store in Historic Downtown Bethlehem, PA.  The organization cares for 20 historic sites, including two National Historic Landmarks, and provides public offerings through walking and custom tours year-round.  Historic Moravian Bethlehem has been designated as a National Historic Landmark District and been placed on the US Tentative List for eventual nomination to the UNESCO World Heritage List.

This position is responsible for increasing visitor awareness of the National Historic Landmark District including the museums and sites, local events, and local businesses.  This position requires sales appitude and focuses on selling HBMS museum/tour admission, along with special events and merchandise. The successful candidate is independent, outgoing, and comfortable working with the general public.  Through friendly and energetic interaction, the successful candidate will increase revenue which supports Historic Bethlehem Museums & Sites.

  • Initiate and complete sales transactions with visitors - this includes greeting every customer, suggesting purchases, encouraging sales of tours, museum admission, and store merchandise, and upselling at point of sale to include donations.
  • Promote overall HBMS support (memberships, donations, in-kind support, merchandise transaction round-ups, and solicitation of special events).
  • Ability to work in Point of Sale System to include: entry of merchandise, inventory control, and generation of sales reports.
  • Answer phone inquiries.
  • Independently complete customer transactions promptly and accurately.
  • Request and record visitor information for enhanced marketing and outreach efforts.
  • Ensure that all displays and supplies are well stocked at all times.
  • Ensure that the store is neat and orderly at all times.
  • Maintain and report accurate visitation statistics.
  • Sharing information about downtown activities, shops, museums, and restaurants.
  • Ensure every guest receives high quality customer service.
  • Other duties as assigned.
  • Must be at least 18 years of age.
  • Previous experience with merchandise and cash-handling.
  • Willingness and ability to work weekends and evenings.
  • Must be able to lift 50 lbs and move display pieces.
  • Ability to work as a team player and maintain a high standard of accountability.
  • Previous non-profit, customer service, retail or museum experience preferred.
  • Ability to inspire the public to learn about our local history.
  • High energy – must be able to work in a fast-paced environment.
  • Demonstrate a sense of humor and delight in working with the general public.
  • Work with a high level of integrity and flexibility to enhance visitor and donor satisfaction.
  • Proficient computer skills and demonstrate ability to master new programs quickly.
  • Exceptional oral communication skills.

This position primarily reports to the Director of Visitor Experience & Community Outreach, but also reports to Vice President and Managing Director.

Interested applicants should send a  cover letter and resume to Kristen Mills.

Note: This is a part-time position.

Site Rental Assistant (Part Time)

Site Rental Assistant supports the mission of Historic Bethlehem and Site Rental Coordinator.

  • Works in conjunction with the Site Rentals Coordinator to facilitate historic sites for events. These include (but are not limited to) weddings, birthday parties, funeral dinners, bridal showers, and baby showers.
  • Assistant will facilitate events at multiple locations within HBMS. On most occasions, the Site Rental Assistant and Coordinator will work separately on different contracted events.   Site Rental Assistant will communicate during and after event(s) to address any issues, conflicts, or future opportunities.
  • Assistant will be a key-holder of the event venue and follow site opening and closing procedures for event, including set up, during events and event breakdown.
  • Must be adept at interaction with customer and customer’s guests at events and supervise the site and collections, and has the authority to remind guests about our HBMS guidelines. Will be familiar with site rental policies and emergency procedures and be able to implement them during an event, if necessary.
  • Will be knowledgeable about HBMS program offerings and able to give tours to prospects and highlight the historic features to showcase Bethlehem’s rich history.
  • Other duties as assigned.
  • Must have reliable transportation.
  • Must be available to work weekends and evenings.
  • Must be proficient at Microsoft Office.
  • Must have a friendly, outgoing personality and enjoy working with people. Dress professionally for all event functions: set-up, event duration, and breakdown
  • Must be able to lift up to 50 pounds.
  • Minimum 1 year experience in event planning and coordination.

This position primarily reports to and works in conjunction with the Site Rentals Coordinator, but also reports to Vice President and Managing Director.

Interested applicants should send a  cover letter and resume to [email protected].

Note: This is a part time position.

Museum Teacher (Part Time)

Museum teachers support the mission of Historic Bethlehem and bring history to life by educating the public about Bethlehem's rich heritage.

  • Facilitate learning experiences at Historic Bethlehem Museums & Sites
  • Implement educational outreach programs at area schools
  • Understand thoroughly educational program content
  • Manage groups of up to 25 school students and their chaperones
  • Provide safe and encouraging active learning experiences for children of all ages
  • Professional knowledge of best practices in K-8 education
  • Bachelor's Degree in elementary education
  • One-year experience teaching K-8 students
  • Possesses exceptional ability to relate to children and colleagues
  • High energy
  • Flexibility and strong interpersonal skills
  • Ability to walk and stand for up to three hours
  • Ability to wear period-appropriate attire during program

All candidates are required to pass Child Abuse Clearance Act 151, FBI Fingerprint Clearance Act 114, and PA State Police Act 34 background checks.

Interested applicants should send a  cover letter and resume to Tavia Minnich.

Note: This is a part time position.

Docent on Main Street (Part Time, Multiple Positions Available)

  • Greeting and welcoming diverse visitors to the downtown historic shopping district
  • Sharing information about downtown activities, shops, museums and restaurants
  • Giving Directions
  • Answering Questions
  • Friendly, outgoing, enthusiastic, engaging, and reliable
  • Must be comfortable in period attire
  • Able to work independently
  • Must be at least 18 years of age

All candidates are required to pass Child Abuse Clearance Act 151, FBI Fingerprint Clearance Act 114, and PA State Police Act 34 background checks.

The base for this operation is the Historic Bethlehem Visitor Center, 505 Main Street. Some nights and weekends will be required. Docents will be mostly stationed outdoors, rain or shine. These are part-time, hourly positions.

Please submit a cover letter, availability, and resume to [email protected].


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74 West Broad Street, Suite 260, Bethlehem, PA 18018 | Phone: 610-882-0450 | FAX: 610-882-0460 | [email protected]

Historic Bethlehem Partnership, Inc. is a not-for-profit 501(c)(3) organization. Registration and financial information about Historic Bethlehem Partnership, Inc. may be obtained from the Pennsylvania Department of State by calling toll-free, within Pennsylvania, 1-800-732-0999, or on the web at www.dos.state.pa.us. Registration does not imply endorsement.