Historic Bethlehem Museums & Sites

In association with the Smithsonian Institution

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Career Opportunities


Have a passion for your community?

We are looking for talented individuals to join the team and support the mission of Historic Bethlehem Museums & Sites. Check out our opportunities for careers, volunteering, and internships below.

Careers

Pub tour by Scott Piccotti

"Working for Historic Bethlehem Museums & Sites was an amazing opportunity to relate the abundant history, both Moravian and Industrial to the many visitors coming to our town. I was able to be a docent at the Moravian Museum of Bethlehem and the Kemerer Museum of Decorative Arts, facilitate our walking tours, host bus tours at Christmas, and engage schoolchildren in the history of Burnside Plantation and Bethlehem Steel. Questions from these tours always inspired me to delve deeper into the past to be able to be a better guide. Meeting similarly minded people who shared this passion enhanced the experience.”
- Kathy Z., Former Guide

Special Events Manager (Full-Time; Exempt)

Position Summary & Objectives

The Special Events Manager is responsible for planning, promoting and executing Historic Bethlehem Museums & Sites (HBMS) special events.

The main objective for this position is to develop and execute special events that ultimately:

  • Serve as entry point for introducing the community to HBMS properties
  • Foster community engagement
  • Grow the HBMS audience
  • Generate revenue to support the HBMS mission

 

Essential Functions and Responsibilities

  • Manage all planning and logistics for HBMS special events (Blueberry Festival, Apple Days, Turkey Trot, Rooms to View House Tour and Holiday Dinner) and sponsor events/receptions, including:
    • Solicit sponsorship, in-kind support, auction procurement, attendees
    • Develop and implement sponsorship opportunities that maximize event revenue, community exposure and return on investment
    • Facilitate meetings with event sponsors and follow-up on all details to ensure sponsor expectations are met
    • Coordinate efforts of volunteer committees to ensure event goals are reached
    • Assist in recruitment of high-level, influential social and corporate individuals to serve as chairs and committee members for key events
    • Coordinate and conduct meetings related to events including creating agendas, event timelines, support materials, and minutes of meetings
    • Maintain records of all correspondence with sponsorship solicitations, programming contracts, and vendors (paid and in-kind) related to special events
    • Procure any permits from the City of Bethlehem, PA LCB, and other organizations required for special events
    • Assists with recruiting volunteers for all events
    • Coordinate event details to ensure adequate coverage of staff and volunteers for the event
    • Create opportunities for Vice President and President to have face time with key sponsors/donors/volunteers before, during and after events
    • Manage all day-of-event activities to ensure the event and wrap-up run smoothly
    • Work with the Institutional Advancement Database Manager (Database Manager) to ensure all event participant information is entered into the donor database system and donation acknowledgments are produced after each event
    • Analyze event performance and present proposals for future enhancements to keep community-engaged/remain relevant
  • Develop and execute a promotion strategy for maximizing the audience for all HBMS events including:
    • Work with the Marketing Coordinator and Database Manager to produce targeted mailing lists (based on attendance profiles) for event promotion
    • Produce ticket information for events
    • Maintain up to date guest lists for all events
    • In conjunction with the Marketing Coordinator, develop invitations and/or promotional communications to promote events via direct mail and e-blast
    • Work with appropriate staff members to ensure event communication is current and directed to event participants and attendees
  • Propose and develop new event opportunities which are not currently in the annual development plan
  • Develop relationships with other community organizations to capitalize on opportunities for event support and collaboration.

 

Required Knowledge and Experience

  • Bachelor’s degree in business, event management or related field
  • Minimum two years of non-profit experience (preferred)
  • Minimum two years of event management experience
  • Working knowledge of event management best practices including event staging, risk management, site procurement and vendor/donor relations
  • Demonstrated record of success staging public events with limited budgets
  • Proficiency with Excel and database management tools
  • Able and willing to work all major HBMS events which are typically held on weekends and evenings, including set-up and break down of the event

 

Position Success Factors

  • Superior communication skills and finesse to influence and secure community and corporate sponsorship and support for HBMS events
  • Strong relationship building skills to establish and maintain positive working relationships with internal colleagues including staff and volunteers, sponsors, donors, volunteers and community partners
  • Excellent problem-solving skills to independently troubleshoot issues and recognize situations that warrant escalation to senior management
  • Exceptional organizational abilities to successfully plan and flawlessly execute multiple HBMS events
  • Strong attention to detail to anticipate logistical challenges and have contingencies in place
  • High level of flexibility and collaboration to effectively work in a small team environment

 

Reporting Relationships:

The Special Events Manager reports to the Director of Philanthropy

 

Work Environment and Physical Demands

Duties of this position are performed in an office setting as well as at various HBMS historical sites or personal residences.  The position frequently requires standing, sitting, bending, walking and climbing stairs.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time.

HBMS considers individuals for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status.

 

To Apply:

Interested applicants should send a cover letter and resume to Jackie Jones.

Museum Storyteller (Part Time)

Museum Storytellers provide a vital and engaging visitor experiences by delivering unique high-quality tours at the Moravian Museum and nearby historic sites.This position is perfect for curious researchers who wish to share their findings through engaging and innovative methods of storytelling. Museum Storytellers enthusiastically share the history of Bethlehem and engage visitor groups of all ages and connect them to the exhibit content in the museum. Storytellers will receive training and are expected to be able to discuss sensitive historical topics with visitors in a respectful and personable manner. Museum Storytellers receive access to conduct research and are encouraged to pursue the untold stories of Bethlehem. They assist with the mission of HBMS in bringing history to life by educating the public about Bethlehem’s rich heritage.

Responsibilities:

  • Learn history and exhibition information to provide visitors a fun and engaging tour experience at the museum.
  • Research and propose new tours/content to incorporate untold or overlooked histories
  • Contribute to the development of new tour scripts
  • Work with the storyteller cohort and Education Manager to establish 3-4 training sessions for docents and guides on best practices for museum education and tours
  • Promote current & upcoming tours, exhibits, and events at all HBMS sites.
  • Share museum guidelines with visitors to maintain the safety of visitors and the collections when providing a tour.
  • Consistent availability is expected for scheduled museum open hours on weekends. Additional availability on weekdays for private group tours is preferable.

Requirements:

  • Able to present information with a focus on enthusiasm, accesibility, and visitor engagement.
  • Able to adapt presentation as needed to engage diverse groups of visitors of all ages.
  • Able to discuss sensitive historic topics with visitors and answer difficult questions respectfully.
  • Preferred -Experience in museum education, as a guide for a museum or historic walking tour and/or experience with theatrical performance

Work Environment and Physical Demands

Duties of this position are performed in a museum setting as well as at various HBMS historic sites. The position frequently requires standing, sitting, bending, walking and climbing stairs.

To Apply:

Interested applicants should send a cover letter and resume to Keith Sten and Lindsey Jancay.

Note: This is a part time position.

Museum Teacher (Part Time)

Museum Teachers provide a positive learning experience for school groups by delivering high-quality education programs at our museums and historic sites.  Museum Teachers are responsible for learning and presenting program information in a way that makes it easy for students to understand and enjoy their visit and are responsible for facilitating hands-on learning activities to ensure that programs match curriculum expectations.  Museum Teachers assist with the mission of HBMS in bringing history to life by educating the public about Bethlehem’s rich heritage.

Essential Functions and Responsibilities:

  • Learn and facilitate guided school tours and education programs.
    • Museum Teachers are required to have availability for at least two mornings every week during the school tour season. Additional availability during the week is preferred.
  • Ensure the safety of students during the school tour/program. Museum Teachers will complete safety training for specific program activities and explain relevant safety rules to all groups.
  • Provide students and chaperones with information to understand the needs of the collections (i.e., explaining why visitors cannot touch collections items on display in our museums and historic buildings). Museum Teachers will make sure visitors follow tour rules and will report any issues noticed which pertain to the collections, buildings, or grounds when providing a program at an HBMS site.
  • Responsible for following any updated guidelines or content pertaining to HBMS school programs.
  • Responsible for providing general availability for the school season in advance. Museum Teachers are responsible for finding a replacement Museum Teacher if they are unable to perform a tour/program that they had previously confirmed.
  • Provide information regarding the mission and vision of HBMS and promote upcoming events when applicable.
  • Provide visitors with information about membership and promote membership opportunities when applicable.
  • Perform all other duties as assigned

Minimum Qualifications

 Education:

  • Candidates should have professional knowledge of best practices in K8 education.
  • Preference is given to those with an Associate’s Degree, BS, or BA in early childhood education and/or mid-level education (grades 4 – 8)

Experience:

Preferred candidates will have a minimum of one year of experience teaching K8 students.

Work Environment and Physical Demands

Duties of this position are performed at various HBMS historical sites. The position frequently requires standing, sitting, bending, walking and climbing stairs.  Tours and programs require being outside (programs are held rain or shine).

Museum Teachers are required to wear a program-specific costume unless otherwise noted.

Background Checks

Job offers are contingent upon a clearance of a criminal record background check and a child abuse background check.

About HBMS

Historic Bethlehem Museums & Sites interprets three centuries of the history and culture of Bethlehem, PA from its founding as a Moravian community in 1741 to the 21st century. By vividly telling the stories of Bethlehem’s people through well-maintained buildings and sites, rare collections that are available through exhibits and research, and electrifying educational programs, we show the zeal and commitment of Bethlehem’s community in forging our American nation.

To Apply

Please submit cover letter and resume to ljancay@historicbethlehem.org

Note: This is a part time position.

Internships

We at Historic Bethlehem Museums & Sites offer an array of internship opportunities that give students the educational tools to be successful in their careers.

Interns photo

"Working at Historic Bethlehem was such an incredible opportunity. Despite a pandemic, I had the opportunity to work both remotely and in person, and gained many valuable skills working with volunteers and local businesses.”
-
Isabel B., Special Events Intern Fall 2020, Lehigh Valley University Student

"I was lucky to have the opportunity to be Historic Bethlehem’s Collections & Exhibitions and Programming intern in the spring and summer of 2019 after a few months of volunteering. While working with Director of Collections and Programming Lindsey Jancay and Programming Coordinator Alecia Caballero, I was able to put my classroom studies into action and learn about museum studies, history, and much more through hands-on, positive experiences. I see my time at Historic Bethlehem as some one of the most formative experiences in my college education, and I am proud to have been able to learn more about my community while helping others learn along the way."
-Elizabeth H., Moravian College

To Apply:

Please submit your resume and cover letter through our web form below. Your application will be considered incomplete until your resume and cover letter have been submitted.

Required Documentation

  • Complete Intern Interest Form Below
  • Resume
  • Cover Letter
  • Departmental or college/university internship requirements and guidelines

Applications for internships are accepted throughout the year. 

Available Internship Positions:

Administrative

The Administrative Intern will work directly with the Historic Bethlehem Museums & Sites Office Manager and support the President and Vice President of Historic Bethlehem Museums & Sites. They will assist with the preparation for the Blueberry Festival in July, including inventory tracking and facilitating wrap up meetings. Interns will gain experience with data entry, file management, calendar management, and administrative tasks in a non-profit setting.

Collections Management

The Collections Management Intern assists the curator in a variety of collection related tasks. Historic Bethlehem’s collection of over 60,000 artifacts is housed primarily in the state-of-the-art vault located at Kemerer Museum of Decorative Arts. The Collections Management Intern will learn to use the latest version of Past Perfect to update and maintain records on the collection. He or she must be detail oriented and comfortable conducting research on artifacts using our research library and online resources. Special Projects in the collection include working with the Elizabeth Johnston Prime’s Dollhouse Collection or the Bethlehem Steel Photo Archive.

Community Outreach and Volunteer Management

The Community Outreach and Volunteer Management Intern will assist the Director of Outreach and Visitor Services to develop a successful community outreach strategy and volunteer program. The successful applicant will have a strong customer service background and excellent problem solving and organizational skills. This internship is ideal for individuals with communications and hospitality/tourism management backgrounds. The opportunity to organize and manage volunteers for a large event is available during each semester.

Database Management

The database intern position is for the individual who is interested in attaining on-the-job experience in data entry, data clean up and organization, data analysis, data integration, and database management systems and will assist with documenting processes and procedures in the data collection and analysis for HBMS visitors and members, compiling monthly membership reporting, and assembling mailings. This intern will contribute to a long-term data depending on the need of HBMS and that applicant’s skillset. The successful applicant will be highly organized, detail oriented, and experienced in Excel. This opportunity is for 10 -12 hours a week, 9am to 5pm, Monday through Friday.

Development and Fundraising

The Development and Fundraising Intern will work directly with the Director of Development to assist in non-profit donor development. Interns will be also be tasked with planning the annual Kemerer Society Reception, a key major donor event in October. They will assist with member appreciation and solicitation at the annual Blueberry Festival in July and Musikfest in August.

Education and Tour Management

The Education and Tour Management Intern will work directly with the Museum Sites & Education Manager. Intern duties will include outreach to school groups, summer camps, and Boy & Girl scout groups to promote summer educational programming. Intern duties also include assisting in the evaluation of educational programs and public tours and the creation of materials for the promotion of tours and programs. A successful applicant for this position will be able to work with both children and adults in an educational setting, be highly organized, and have strong verbal and written communication skills.

Event Coordination

The event coordination intern will work side-by-side with the Special Events Manager to schedule and organize the details of special events at all of Historic Bethlehem’s sites, including developing promotional opportunities and marketing events to local communities. Interns will gain understanding in planning, organizing, and overseeing an event from the initial stages, including sponsorship requests, through the execution of the event. The successful applicant will be highly organized with exceptional customer service skills and a professional interest in event coordination.

Exhibition Design

The Exhibition Design Intern will work with the Director of Collections and Exhibitions to plan and execute exhibitions from the design phase to installation. The Exhibition Design Intern will work with design programs to plan exhibitions of a range of artifacts, from large maps to small objects and is expected to assist with installations in several historic locations where he/she will learn the proper handling and display processes for historic artifacts and fine art. The Exhibition Design Intern will prep exhibit furniture, and design informative panels and gallery guides.

Finance and Accounting

Finance and Accounting Interns will work directly with the Director of Finance. They will assist with the cash/accounting preparation for the Apple Days Festival in September. Interns will gain experience with data entry and basic accounting in a non-profit setting, and will gain skills in data entry, QuickBooks and Excel. They will also gain valuable exposure to non-profit accounting, including the concept of restricted funds.

Graphic Design

The graphic design intern will gain experience designing a wide variety of materials. Frequently included are promotional posters, fliers, logos, invitations, rack cards, brochures, and website graphics, print ads for newspapers and popular magazines, as well as curatorial design elements for exhibitions. This fast paced internship is best for students in their Junior or Senior year of college. Knowledge of InDesign and Photoshop are required. A successful applicant will be able to demonstrate strong creative and copywriting skills.

Heritage Tourism and Retail Sales

The Heritage Tourism and Retail Sales Intern will work directly with the Visitor Center and Museum Store Coordinator. The Heritage Tourism and Retail Sales Intern will gain experience in managing front-end customer service and sales in a nonprofit museum environment. Students will learn how to provide exceptional customer service, encourage sales to increase funding for the mission, promote tours and site visits, and ensure a positive experience with Historic Bethlehem Museums & Sites. A successful applicant in this position will have excellent customer service and communication skills and a professional interest in business or hospitality/tourism management.

Marketing and Social Media

The marketing and social media intern position is for the individual interested in attaining on the job experience managing social media, acquiring marketing quality promotional information and photographs, website management, email marketing, event promotion through press releases and community bulletin boards, and advertising. A successful applicant for this position will be able to formally communicate with the public and have excellent professional and customer service skills. Strong writing skills are required.

Museum Programming

The Museum Programming Intern will work directly with the Programming Coordinator and assist in program development and administration, outreach, and marketing initiatives relating to programming. They will assist with both children’s and adult programming at Blueberry Festival in July and programming for Musikfest in August. They may be asked to assist with the implementation of a variety of programs, including Design After Dark, the Single Sisters' Series, and Free Sundays at the Museum as needed. Interns will gain experience planning and executing a museum program.


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74 West Broad Street, Suite 310, Bethlehem, PA 18018 | Phone: 610-882-0450 | FAX: 610-882-0460 | info@historicbethlehem.org

Historic Bethlehem Partnership, Inc. is a not-for-profit 501(c)(3) organization. Registration and financial information about Historic Bethlehem Partnership, Inc. may be obtained from the Pennsylvania Department of State by calling toll-free, within Pennsylvania, 1-800-732-0999, or on the web at www.dos.state.pa.us. Registration does not imply endorsement.