Historic Bethlehem Museums & Sites

In association with the Smithsonian Institution

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Opportunities


Have a passion for your community?

We are looking for talented individuals to join the team and support the mission of Historic Bethlehem Museums & Sites. Check out our opportunities for careers, volunteering, and internships below.

Careers

Office Manager (Full Time)

As a member of the development team, the Office Manager provides support for the President and Vice President and supports their efforts on all donor-related activities and initiatives.  The position is also responsible for the administration of HBMS Office.

Description

As a member of the development team, the Office Manager provides support for the President and Vice President and supports their efforts on all donor-related activities and initiatives.  The position is also responsible for the administration of HBMS Office.

The main objective for this position is to successfully execute all tasks required to support Historic Bethlehem Museums & Sites (HBMS) donor development strategy and support of the Board of Trustees.  The position is also responsible for the preparation of reports and materials for the HBMS Board of Directors, Executive Committee, and entry of donor gifts.

Responsibilities

  • Handle daily mail and packages and enter all gifts in Raiser’s Edge.
  • Handle incoming telephone/email inquiries from membership base, board members, and vendors.
  • Maintain electronic filing systems to include HBMS office calendar, personal calendars of President and Vice President, Board of Director minutes and 501c3 correspondence.
  • Maintain HBMS telephone system, office copies, printers, and respective supplies.
  • Prepare board meeting materials including PowerPoint presentations, emails and categorized revenue reports and file all documents and contracts electronically.
  • Monitor board participation to ensure quorum for meetings.
  • Update and maintain donor prospecting records, board profiles, and membership profiles in Raiser’s Edge.
  • Prepare proposals for major gifts for Annual and Campaign support for President and Vice President
  • Research and prepare confidential donor and prospect reports, using both internal and external sources.
  • Develop and maintain collateral, reports, and correspondence that will assist in outreach, donor requests, and acknowledgments.
  • Schedule staff meetings and collect and distribute staff reports.
  • Plan, organize, and execute small donor events for Vice President, President
  • Serve as back up to the Database Manager to process gifts, enter gift information into Raiser’s Edge and ensure donor profiles are accurate and timely
  • Manage the calendars of the President and Vice President

Requirements

  • Prior administrative/office management experience preferred
  • Proficiency in Microsoft applications – Excel, PowerPoint and Word
  • Able and willing to work all major HBMS events which are typically held on weekends and evenings, including set-up and break down of the event
  • Non-profit development experience (preferred)
  • Raiser’s Edge software experience (preferred)

Position Success Factors

  • Strong relationship-building skills to establish and maintain positive working relationships with the Executive Leadership Team and Board of Directors.
  • Strong attention to detail to ensure accurate reporting and maintenance of donor records
  • Excellent problem-solving skills to independently troubleshoot minor issues while recognizing situations that require escalation
  • High level of flexibility and collaboration to effectively work in a small team environment.
  • Ability to work with a high level of confidentiality

Reporting Relationship

The Office Manager reports to the Vice President and President.

Work Environment and Physical Demands

Duties of this position are performed in an office setting as well as at various HBMS historical sites.  The position frequently requires standing, sitting, reaching, bending, walking, and climbing stairs.  The position also requires the ability to lift or carry items weighing up to 50 pounds.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time.

HBMS considers individuals for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status.

To Apply

Interested applicants should send a  cover letter and resume to LoriAnn Wukitsch

Bookkeeper (Part Time)

The bookkeeper is responsible for properly recording financial activities for accounts payable, accounts receivable, and payroll.

Description

The bookkeeper is responsible for properly recording financial activities for accounts payable, accounts receivable, and payroll.  This person must be detail-oriented, technology savvy, organized, and focused on completing office tasks in a timely manner.

The main objective for this position is to assist the Director of Finance and Administration with the accounting financial reporting for the non-profit.

Responsibilities

  • Accounts Payable:
    • Review invoices for accuracy and approval
    • Enter invoices into QuickBooks
    • Pay invoices and process checks in a timely manner
    • Record vendor account information for integration between QuickBooks and other HBMS software
    • Maintain 1009 tax information throughout the year and issue year-end forms
    • Reconcile monthly credit card accounts

 

  • Payroll:
    • Process bi-weekly payroll using ADP software and according to cost centers/grants/endowment guidelines
    • Process bi-weekly online contributions to the retirement plan
    • Record payroll transactions in Quick Books
    • Maintain personnel files
    • Assist with new hire paperwork to properly process payroll and retirement
    • Prepare and submit medical insurance enrollment/change forms

 

  • Accounts Receivable:
    • Prepare deposits/to make at the bank(s)
    • Enter deposit information into QuickBooks

 

  • Miscellaneous:
    • File/maintain AP, Cash Receipts, and Financial Records
    • Assist with the audit by gathering/refiling requested documents
    • Assist with Finance research and financial software projects
    • Assist with bank reconciliations

Requirements

  • 2-5 years bookkeeping experience
  • Knowledge of QuickBooks
  • Associate degree in accounting or equivalent helpful
  • Willingness and ability to work weekends for special events and conducting the financial reporting for these events
  • Position requires a background check on criminal records and past employment verification

Position Success Factors

  • Excellent excel skills
  • Ability to multi-task, prioritize, and manage time effectively
  • Strong attention to detail to ensure accuracy of financial records and reports
  • High level of confidentiality with payroll, retirement, and employment information
  • Exceptional organizational skills and ability to prioritize responsibilities to succeed in a fast-paced environment
  • Dedication to the mission of HBMS

Reporting Relationship

The position reports to the Director of Finance.

Work Environment and Physical Demands

The duties of this position are performed primarily in an office setting.  The position frequently requires standing, sitting, bending, walking, and climbing stairs.  The position also requires the ability to lift or carry items weighing up to 50 pounds.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time.

HBMS considers individuals for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status.

To Apply

Interested applicants should send a  cover letter and resume to LoriAnn Wukitsch

Note: This is a part time position.

Facilities/Maintenance Technician (Hourly)

The Facilities/Maintenance technician performs upkeep tasks such as repairs and oversight of contractor/vendor installations/repairs/general maintenance.

Description

The Facilities/Maintenance technician performs upkeep tasks such as repairs and oversight of contractor/vendor installations/repairs/general maintenance.  This position will be responsible for applying basic plumbing, electrical, carpentry, and painting procedures for 20 historic sites.

Being reliable with a keen eye for detail is the first step in identifying facilities maintenance to ward off larger issues.  Position requires physical stamina and previous maintenance experience.

The main objectives for this position are to:

  • Monitor cleaning activities by cleaning vendor.
  • Work with Apex Management to correct and monitor facilities repairs/general maintenance
  • Perform minor fixes such as painting, wood repairs, changing light bulbs, fixing small plumbing problems, locks
  • Inspect and troubleshoot equipment and systems with paid contracted vendor, HVAC, Elevator, Exterminator
  • Collaborate with workers and other professionals during renovations
  • General knowledge of mechanical applications

Requirements

  • Minimum two years’ experience in facilities management
  • Own tools and truck a plus but not required
  • Basic knowledge of HVAC, plumbing and electrical systems
  • Strong ability to use hand and electrical tools
  • Ability to read technical manuals and drawings
  • Physical stamina and ability to climb ladders
  • High School Diploma required
  • Stable work record required, along with background check
  • Very good communication and interpersonal skills
  • Proficient in email and use of photography for documenting tasks/contractor conversations

Reporting Relationship

The Facilities/Maintenance Worker reports to the Vice President and President and works with Apex Management on certain facilities projects/repairs.

To Apply

Interested applicants should send a  cover letter and resume to LoriAnn Wukitsch

Note: This is a part time position.

Museum Store Retail Associate (Part Time, Multiple Positions Available)

Museum Store Retail Associate supports the mission of Historic Bethlehem and assists at the Visitor Center & Museum Store.

Description

Historic Bethlehem Museums & Sites is seeking a Museum Store Retail Associate for the Historic Bethlehem Visitor Center and Museum Store in Historic Downtown Bethlehem, PA.  The organization cares for 20 historic sites, including two National Historic Landmarks, and provides public offerings through walking and custom tours year-round.  Historic Moravian Bethlehem has been designated as a National Historic Landmark District and been placed on the US Tentative List for eventual nomination to the UNESCO World Heritage List.

This position is responsible for increasing visitor awareness of the National Historic Landmark District including the museums and sites, local events, and local businesses.  This position requires sales appitude and focuses on selling HBMS museum/tour admission, along with special events and merchandise. The successful candidate is independent, outgoing, and comfortable working with the general public.  Through friendly and energetic interaction, the successful candidate will increase revenue which supports Historic Bethlehem Museums & Sites.

Responsibilities

  • Initiate and complete sales transactions with visitors - this includes greeting every customer, suggesting purchases, encouraging sales of tours, museum admission, and store merchandise, and upselling at point of sale to include donations.
  • Promote overall HBMS support (memberships, donations, in-kind support, merchandise transaction round-ups, and solicitation of special events).
  • Ability to work in Point of Sale System to include: entry of merchandise, inventory control, and generation of sales reports.
  • Answer phone inquiries.
  • Independently complete customer transactions promptly and accurately.
  • Request and record visitor information for enhanced marketing and outreach efforts.
  • Ensure that all displays and supplies are well stocked at all times.
  • Ensure that the store is neat and orderly at all times.
  • Maintain and report accurate visitation statistics.
  • Sharing information about downtown activities, shops, museums, and restaurants.
  • Ensure every guest receives high quality customer service.
  • Other duties as assigned.

Requirements

  • Must be at least 18 years of age.
  • Previous experience with merchandise and cash-handling.
  • Willingness and ability to work weekends and evenings.
  • Must be able to lift 50 lbs and move display pieces.
  • Ability to work as a team player and maintain a high standard of accountability.

Desired Skills

  • Previous non-profit, customer service, retail or museum experience preferred.
  • Ability to inspire the public to learn about our local history.
  • High energy – must be able to work in a fast-paced environment.
  • Demonstrate a sense of humor and delight in working with the general public.
  • Work with a high level of integrity and flexibility to enhance visitor and donor satisfaction.
  • Proficient computer skills and demonstrate ability to master new programs quickly.
  • Exceptional oral communication skills.

Reporting Relationship

This position primarily reports to the Visitor Center & Museum Store Coordinator, but also reports to Vice President and Managing Director.

To Apply

Interested applicants should send a  cover letter and resume to LoriAnn Wukitsch

Note: This is a part time position.

Museum Teacher (Part Time)

Museum teachers support the mission of Historic Bethlehem and bring history to life by educating the public about Bethlehem's rich heritage.

Responsibilities

  • Facilitate learning experiences at Historic Bethlehem Museums & Sites
  • Implement educational outreach programs at area schools
  • Understand thoroughly educational program content
  • Manage groups of up to 25 school students and their chaperones
  • Provide safe and encouraging active learning experiences for children of all ages

Requirements

  • Professional knowledge of best practices in K-8 education
  • Bachelor's Degree in elementary education
  • One-year experience teaching K-8 students

Desired Skills

  • Possesses exceptional ability to relate to children and colleagues
  • High energy
  • Flexibility and strong interpersonal skills
  • Ability to walk and stand for up to three hours
  • Ability to wear period-appropriate attire during program

Background Check

All candidates are required to pass Child Abuse Clearance Act 151, FBI Fingerprint Clearance Act 114, and PA State Police Act 34 background checks.

To Apply

Interested applicants should send a  cover letter and resume to Lindsey Jancay

Note: This is a part time position.

Internships

We at Historic Bethlehem Museums & Sites offer an array of internship opportunities that give students the educational tools to be successful in their careers.

"Working at Historic Bethlehem was such an incredible opportunity. Despite a pandemic, I had the opportunity to work both remotely and in person, and gained many valuable skills working with volunteers and local businesses.” - Isabel B., Special Events Intern Fall 2020, Lehigh Valley University Student

"I was lucky to have the opportunity to be Historic Bethlehem’s Collections & Exhibitions and Programming intern in the spring and summer of 2019 after a few months of volunteering. While working with Director of Collections and Programming Lindsey Jancay and Programming Coordinator Alecia Caballero, I was able to put my classroom studies into action and learn about museum studies, history, and much more through hands-on, positive experiences. I see my time at Historic Bethlehem as some one of the most formative experiences in my college education, and I am proud to have been able to learn more about my community while helping others learn along the way." -Elizabeth H., Moravian College

To Apply:

Please submit your resume and cover letter to Alecia Caballero. Your application will be considered incomplete until your resume and cover letter have been submitted.

Required Documentation

  • Complete Intern Interest Form Below
  • Resume
  • Cover Letter
  • Departmental or college/university internship requirements and guidelines

Applications for internships are accepted throughout the year. 

Available Internship Positions:

Administrative

The Administrative Intern will work directly with the Historic Bethlehem Museums & Sites Office Manager and support the President and Vice President of Historic Bethlehem Museums & Sites. They will assist with the preparation for the Blueberry Festival in July, including inventory tracking and facilitating wrap up meetings. Interns will gain experience with data entry, file management, calendar management, and administrative tasks in a non-profit setting.

Collections Management

The Collections Management Intern assists the curator in a variety of collection related tasks. Historic Bethlehem’s collection of over 60,000 artifacts is housed primarily in the state-of-the-art vault located at Kemerer Museum of Decorative Arts. The Collections Management Intern will learn to use the latest version of Past Perfect to update and maintain records on the collection. He or she must be detail oriented and comfortable conducting research on artifacts using our research library and online resources. Special Projects in the collection include working with the Elizabeth Johnston Prime’s Dollhouse Collection or the Bethlehem Steel Photo Archive.

Community Outreach and Volunteer Management

The Community Outreach and Volunteer Management Intern will assist the Director of Outreach and Visitor Services to develop a successful community outreach strategy and volunteer program. The successful applicant will have a strong customer service background and excellent problem solving and organizational skills. This internship is ideal for individuals with communications and hospitality/tourism management backgrounds. The opportunity to organize and manage volunteers for a large event is available during each semester.

Database Management

The database intern position is for the individual who is interested in attaining on-the-job experience in data entry, data clean up and organization, data analysis, data integration, and database management systems and will assist with documenting processes and procedures in the data collection and analysis for HBMS visitors and members, compiling monthly membership reporting, and assembling mailings. This intern will contribute to a long-term data depending on the need of HBMS and that applicant’s skillset. The successful applicant will be highly organized, detail oriented, and experienced in Excel. This opportunity is for 10 -12 hours a week, 9am to 5pm, Monday through Friday.

Development and Fundraising

The Development and Fundraising Intern will work directly with the Director of Development to assist in non-profit donor development. Interns will be also be tasked with planning the annual Kemerer Society Reception, a key major donor event in October. They will assist with member appreciation and solicitation at the annual Blueberry Festival in July and Musikfest in August.

Education and Tour Management

The Education and Tour Management Intern will work directly with the Museum Sites & Education Manager. Intern duties will include outreach to school groups, summer camps, and Boy & Girl scout groups to promote summer educational programming. Intern duties also include assisting in the evaluation of educational programs and public tours and the creation of materials for the promotion of tours and programs. A successful applicant for this position will be able to work with both children and adults in an educational setting, be highly organized, and have strong verbal and written communication skills.

Event Coordination

The event coordination intern will work side-by-side with the Special Events Manager to schedule and organize the details of special events at all of Historic Bethlehem’s sites, including developing promotional opportunities and marketing events to local communities. Interns will gain understanding in planning, organizing, and overseeing an event from the initial stages, including sponsorship requests, through the execution of the event. The successful applicant will be highly organized with exceptional customer service skills and a professional interest in event coordination.

Exhibition Design

The Exhibition Design Intern will work with the Director of Collections and Exhibitions to plan and execute exhibitions from the design phase to installation. The Exhibition Design Intern will work with design programs to plan exhibitions of a range of artifacts, from large maps to small objects and is expected to assist with installations in several historic locations where he/she will learn the proper handling and display processes for historic artifacts and fine art. The Exhibition Design Intern will prep exhibit furniture, and design informative panels and gallery guides.

Finance and Accounting

Finance and Accounting Interns will work directly with the Director of Finance. They will assist with the cash/accounting preparation for the Apple Days Festival in September. Interns will gain experience with data entry and basic accounting in a non-profit setting, and will gain skills in data entry, QuickBooks and Excel. They will also gain valuable exposure to non-profit accounting, including the concept of restricted funds.

Graphic Design

The graphic design intern will gain experience designing a wide variety of materials. Frequently included are promotional posters, fliers, logos, invitations, rack cards, brochures, and website graphics, print ads for newspapers and popular magazines, as well as curatorial design elements for exhibitions. This fast paced internship is best for students in their Junior or Senior year of college. Knowledge of InDesign and Photoshop are required. A successful applicant will be able to demonstrate strong creative and copywriting skills.

Heritage Tourism and Retail Sales

The Heritage Tourism and Retail Sales Intern will work directly with the Visitor Center and Museum Store Coordinator. The Heritage Tourism and Retail Sales Intern will gain experience in managing front-end customer service and sales in a nonprofit museum environment. Students will learn how to provide exceptional customer service, encourage sales to increase funding for the mission, promote tours and site visits, and ensure a positive experience with Historic Bethlehem Museums & Sites. A successful applicant in this position will have excellent customer service and communication skills and a professional interest in business or hospitality/tourism management.

Marketing and Social Media

The marketing and social media intern position is for the individual interested in attaining on the job experience managing social media, acquiring marketing quality promotional information and photographs, website management, email marketing, event promotion through press releases and community bulletin boards, and advertising. A successful applicant for this position will be able to formally communicate with the public and have excellent professional and customer service skills. Strong writing skills are required.

Museum Programming

The Museum Programming Intern will work directly with the Programming Coordinator and assist in program development and administration, outreach, and marketing initiatives relating to programming. They will assist with both children’s and adult programming at Blueberry Festival in July and programming for Musikfest in August. They may be asked to assist with the implementation of a variety of programs, including Design After Dark, the Single Sisters' Series, and Free Sundays at the Museum as needed. Interns will gain experience planning and executing a museum program.

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74 West Broad Street, Suite 310, Bethlehem, PA 18018 | Phone: 610-882-0450 | FAX: 610-882-0460 | info@historicbethlehem.org

Historic Bethlehem Partnership, Inc. is a not-for-profit 501(c)(3) organization. Registration and financial information about Historic Bethlehem Partnership, Inc. may be obtained from the Pennsylvania Department of State by calling toll-free, within Pennsylvania, 1-800-732-0999, or on the web at www.dos.state.pa.us. Registration does not imply endorsement.